Event
Coordination
Quality service and attention to detail
You deserve to enjoy your special day. Whether it’s an intimate gathering for 25 guests, or an epic celebration for 2,500, we’re here to help. Our team at McCall Weddings will manage every aspect of your wedding or event, so you can be fully present making memories. Book a coordination package, or use à la carte services to customize the level of service you need.
Diamond
Our ultra-luxe, white glove event planning service ($3,550 – $5,000)
- 38 – 60 dedicated hours (Including up to 24 hours on your event day)
- Unlimited meetings as needed (within 60 hour package guideline, additional labor available à la carte)
- Your coordination service starts immediately upon booking with us
- 1 dedicated wedding coordinator to help you plan for your big day.
- 1 to 2 assistants added to work with you and your event coordinator for your ceremony rehearsal and wedding day.
- Assistance with your venue site selection, booking and logistics
- Event budget analysis and planning
- Personalized event touches
- We’ll review all logistical event paperwork including vendor deposits and liquor permits
- Vendor referrals, contract negotiations, vendor confirmation, and coordination
- You’ll get access to our digital event planning and organizational tool
- Save the date suggestions and design ideas
- Complete event design including, theme, ambiance, decor, lighting, props (rental not included)
- We’ll give you accommodation arrangement ideas, referrals and best practices
- Assistance with pre-event activities, welcome bag ideas or favors
- Your Diamond event coordination service also includes all the services mentioned in the Sapphire and Emerald packages
Emerald
Our premiere event planning service ($2,550 – $3,500)
- 25 – 36 dedicated total event coordination hours (Up to 12 hours day of event)
- Pre-event 14 – 18 hours (additional hours available à la carte)
- Initial consultation, booking and major event details begin immediately. Other details handled 3-5 months in advance of event
- 1 wedding coordinator, 1 assistant for ceremony rehearsal, and day of event (Additional labor available à la carte)
- Vendor contracting assistance
- Meeting with your sound service vendor, and rental company for lighting and decor
- Event layout
- Assist client with uploading data into our collaborative wedding planning tool and upload your guest list
- Assist in event ambience through inspiration boards by entering ideas, seating chart creation and event layout
- Our Emerald Coordination Service also includes all the services from Sapphire coordination plan
Sapphire
Our month of event planning service ($1,750 – $2,500)
- 20 – 24 hours total (8-10 hours max on event day)
- Up to 14 hours pre-event max (additional labor available à la carte )
- 1 Initial client consultation. Remainder of coordination 4-6 weeks before event
- 1 Day of your event coordinator (additional assistants available à la carte)
- 1 event on-site visit
- Final event walk through 24 hours prior to event
- Conduct ceremony rehearsal
- Access to our digital event planning tool
- Event planning templates
- We’ll create and manage a vendor list
- We’ll create and manage your day of event timeline
Build the Services you need most, or upgrade a coordination package
- Venue Booking
- Additional Hourly Labor
- Rehearsal dinner coordination
- Elopements
- Guest activities / Excursions
- Decor / Theme Design