Event

Coordination

Quality service and attention to detail

You deserve to enjoy your special day. Whether it’s an intimate gathering for 25 guests, or an epic celebration for 2,500, we’re here to help. Our team at McCall Weddings will manage every aspect of your wedding or event, so you can be fully present making memories. Book a coordination package, or use à la carte services to customize the level of service you need.

Diamond

Our premium, white glove event planning service

  • 38 – 60 dedicated hours (Including up to 24 hours on your event day)
  • Unlimited meetings as needed (within 60 hour package guideline, additional labor available à la carte)
  • Your coordination service starts immediately upon booking with us
  • 1 dedicated wedding coordinator to help you plan for your big day.
  • 1 to 2 assistants added to work with you and your event coordinator for your ceremony rehearsal and wedding day.
  • Assistance with your venue site selection, booking and logistics
  • Event budget analysis and planning
  • Personalized event touches
  • We’ll review all logistical event paperwork including vendor deposits and liquor permits
  • Vendor referrals, contract negotiations, vendor confirmation, and coordination
  • You’ll get access to our digital event planning and organizational tool
  • Save the date suggestions and design ideas
  • Complete event design including, theme, ambiance, decor, lighting, props (rental not included)
  • We’ll give you accommodation arrangement ideas, referrals and best practices
  • Assistance with pre-event activities, welcome bag ideas or favors
  • Your Diamond event coordination service also includes all the services mentioned in the Sapphire and Emerald packages

Emerald

  • 25 – 36 dedicated total event coordination hours (Up to 12 hours day of event)
  • Pre-event 14 – 18 hours (additional hours available à la carte)
  • Initial consultation, booking and major event details begin immediately. Other details handled 3-5 months in advance of event
  • 1 wedding coordinator, 1 assistant for ceremony rehearsal, and day of event (Additional labor available à la carte)
  • Vendor contracting assistance
  • Event budget management
  • Meeting with your sound service vendor, and rental company for lighting and decor
  • Event menu and seating planning
  • Assist client with uploading data into our collaborative wedding planning tool
  • We’ll upload your guest list
  • Involved in design and inspiration pages on website by entering ideas, assist with meal plan options, seating chart creation, layout and budget management
  • Our Emerald Coordination Service also includes all the services from Sapphire coordination plan

 

Sapphire

  • 20 – 24 hours total (8-10 hours max on event day)
  • Up to 14 hours pre-event max (additional labor available à la carte  )
  • 1 Initial client consultation. Remainder of coordination 4-6 weeks before event
  • 1 Day of your event coordinator (additional assistants available à la carte)
  • Vendor referrals, DeLish Catering consultation and estimate, and McCall Weddings floral consultation and estimate
  • 1 event on-site visit
  • Final event walk through 24 hours prior to event
  • Ceremony rehearsal
  • Access to our digital event planning tool
  • Event planning templates
  • Upload client supplied guest list
  • We’ll assist with your event checklist
  • We’ll create and manage a vendor list
  • We’ll act as your liaison
  • We’ll create and manage your day of event timeline

Build the Services you need most, or upgrade a coordination package

 

  • Venue Booking
  • Additional Hourly Labor
  • Rehearsal dinner coordination
  • Elopements
  • Guest activities  / Excursions
  • Decor / Theme Design

Discounts

Save money and time. Bundle your event coordination package with our floral, catering, or bar services.